Back in 2006, Baseline Magazine offered a glimpse into how on of the smartest companies in the world handles project management. Specifically the article focused on then Google CIO & VP of Engineering Douglas Merrill who was recently featured in Fast Company and who maintains one of the more esoteric technology blogs out there. Subsequently Merrill has left Google for EMI.
Every week, every Google technologist receives an automatically generated e-mail message asking, essentially, what did you do this week and what do you plan to do next week? This homegrown project management system parses the answer it gets back and extracts information to be used for follow-up. So, next week, Merrill explains, the system will ask, “Last week, you said you would do these six things. Did you get them done?”
…A more traditional project tracking application would use a form to make users plug the data into different fields and checkboxes, giving the computer more structured data to process. But instead of making things easier for the computer, Google’s approach is to make things easier for the user and make the computer work harder. Employees submit their reports as an unstructured e-mail, and the project tracking software works to “understand” the content of those e-mail notes in the same way that Google’s search engine extracts context and meaning from Web pages.
One of the most fascinating aspects of the article is how Merrill sees the “socialization of work as critical to project management at Google:
“What we’re looking for here is lots of accidental cross-pollination,” Merrill explains, so that employees in different offices, perhaps in different countries, can find out about other projects that might be relevant to their own work. Despite Google’s reputation for secrecy toward outsiders, internally the watchword is “living out loud,” Merrill says. “Everything we do is a 360-degree public discussion.”
Thanks to Tech IT Easy who provided the link.